Virtual office plans

A virtual office is a flexible service that gives your business a professional presence — including a business address, mail handling, and optional support services — without needing to rent a physical workspace. It’s a practical and cost-effective solution for remote teams, freelancers, and businesses that want to establish themselves in new locations or operate more flexibly.

By using a virtual office, you can maintain a polished image, handle key administrative tasks remotely, and reduce overheads — all while enjoying the freedom to work from wherever suits you best.

Spaces offers a range of customizable virtual office options to meet different business needs. Depending on your chosen plan, you can include:

• Business address — A prestigious location you can use on your website, marketing materials, or for company registration (depending on local regulations)
• Mail handling and forwarding — We'll receive your mail and forward it to you as often as needed, wherever you're based
• Mail scanning and emailing — Available as an optional add-on if you'd prefer to receive post digitally
• Call answering services — Our professional receptionists can handle your calls in multiple languages, forward them globally, and even assign you a local number
• Workspace access — Tap into our global network of coworking spaces and offices with on-demand access to meeting rooms, lounges, and desk space whenever you need it

Yes, you can adjust your plan at any time to match your changing needs. Simply get in touch with our team, and they’ll help you upgrade or downgrade without hassle.

Here are a few things to note:

• A fee may apply for changing plans
• Downgrades may require a new agreement depending on your location
• If you’re upgrading to a higher-tier plan (e.g. adding call handling or workspace access), you may be asked to provide extra business details

Yes — when you sign up for a virtual office or business address plan with Spaces, you’ll be assigned a unique suite number. Even if multiple businesses share the same location, each member receives a distinct virtual address.

Workspace access can be added to your virtual office package. You decide how often you'd like to work on-site — whether that’s 5, 10, or unlimited days per month — and we’ll build your plan around it.

Need help deciding? Our team can guide you through the options based on your working style.

A virtual office gives your business the tools to establish and grow — no matter your size or location. With Spaces, you benefit from:

• Instant access to a professional business address in your city, region, or even overseas
• Mail handling and call services so you never miss a message, wherever you are
• A low-cost way to expand your reach and test new markets
• Access to one of the world’s largest global office networks, with thousands of locations
• Optional extras like call answering, meeting room access, and coworking desks — available on demand
• Premium facilities when you do visit: stylish lounges, AV-equipped meeting rooms, cafes, gyms, wellness spaces, and more

It’s the perfect solution for businesses that want flexibility without giving up credibility or visibility.

In many cases, yes — many of our customers use their virtual office address for business registration. However, the rules vary by location.

Some jurisdictions require an additional physical office or dedicated desk to be eligible. We recommend checking the local company registration guidelines or speaking with our team for help navigating the specific requirements in your country.

To register your company, you may also need to present a copy of your agreement or proof of address use.

Yes — our virtual office plans are designed to be flexible. You can add or remove features to suit your business needs, such as:

• A dedicated phone number
• Live chat or receptionist services
• Video conferencing support
• Extra workspace or meeting room access
• Scanning and digital mail delivery options

You’re free to create a setup that works best for you — just speak with our team to tailor your plan.

Spaces offers both short- and long-term plans. You can opt for month-to-month flexibility or commit to a longer-term agreement (six months or more) to unlock discounts.

Whatever you choose, we’ll make sure your plan aligns with your business goals.

Getting set up is quick and simple. Here’s how it works:

1. Choose your plan — Pick the package that suits your needs

2. Tell us about your business — We’ll need a few key details like your company name, contact information, and where you’d like to be based

3. Decide on the plan length — Month-to-month or longer terms are available

4. Pick your address — Choose from our global network of locations

5. Add any extras — From call answering to meeting room use, we’ll help you build your perfect setup

6. Start using your services — Once everything’s confirmed, you can begin using your virtual office right away

Our team will guide you through each step, and local requirements may vary slightly based on your chosen country or city.

Most virtual office plans at Spaces require a 30-day notice if you wish to cancel. Terms may vary slightly depending on your package or region, and early termination fees might apply if you're ending a long-term contract.

Yes, absolutely. We understand that your business may evolve. If you need to switch your virtual office to a different location — either nearby or in another country — we’ll make the change at no extra cost.

With Spaces’ global network, your virtual office can move with you. If your business expands or relocates, we’ll help transfer your services to a new address quickly and smoothly — without interrupting your operations.