Workplace portal
Spaces Workplace Portal gives enterprise teams a smarter way to manage workspace strategy across the globe. From team permissions to real-time insights, the platform makes it easy to oversee how your people access space—across cities, time zones, and workstyles.
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Made for global teams
Handle workspace needs across borders with a platform built to scale.
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Control at every level
Easily manage who can access what—by region, role, or business unit.
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One view, full oversight
Track space use and team activity from a single, streamlined interface.
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Data that drives action
Monitor workspace spend in real time to cut unnecessary costs and align usage with budget.
One Platform for Every Stage of Growth
No matter your size or structure, the Spaces Workplace Portal helps you manage workspace access with ease. From setting team permissions to overseeing multi-site activity, it gives you the control to stay organised and the flexibility to grow without added complexity.
Small and medium businesses
Manage team access with intuitive tools that keep things simple, efficient, and easy to scale as you grow.
National businesses
Control permissions, track activity, and stay aligned across regions—all from a single, central platform.
Global enterprises
Built for scale: gain full visibility, advanced reporting, and seamless control over global workspace operations.
Team access, your way
Control who can access what, and when. With flexible permission settings, you can delegate access based on role, region, department, or custom rules—without losing visibility at the top.
What you can manage:
- Set permissions by user, team, or geography
- Adjust access levels instantly as needs change
- Automate approvals and admin workflows
Everything in one dashboard
A single, streamlined dashboard gives your teams full visibility across every location. Track bookings, monitor usage, and analyse workspace trends—without switching tools or managing disconnected systems. It’s an efficient way to oversee performance and make informed decisions at scale.
What you’ll see:
- Live overview of workspace bookings and activity
- Searchable views by team, location, or space type
- At-a-glance utilisation and performance metrics
Simple, fast booking for all space types
From coworking desks to private offices and meeting rooms, booking is intuitive from any device. Whether for a day or a week, your people can secure the space they need—without friction or delays.
Booking features include:
- Mobile and desktop-friendly booking interface
- Digital keycards available for private office access
- Search by location, availability, and workspace type
- Real-time confirmations and calendar integration
Actionable insights that drive smarter decisions
Get a clear view of how your teams use space—and where to improve. The Workplace Portal equips you with real-time data to align access with actual demand, control spend, and optimise workspace performance across teams and regions.
What you can track:
- Usage and cost by location, team, or timeframe
- Forecasting tools to plan for future workspace needs
- Identify underused spaces and adjust access proactively
Global readiness, local flexibility
Spaces Workplace Portal adapts to how and where your business operates. From local compliance to currency and language settings, the platform supports complex enterprise environments—while keeping things simple.
Enterprise-ready features include:
- Support for regional rules, tax settings, and reporting
- Multi-currency and multi-language capabilities
- Central setup and easy configuration across markets
Dedicated support at every step
From onboarding to optimisation, our enterprise success team is here to support you. We’ll help you roll out the portal, train your teams, and make sure you get maximum value—now and as you grow.
The Spaces Workplace Portal support includes:
- Guided implementation and account setup
- Ongoing support from your dedicated account manager
- Help with technical integrations and platform use
Plug into our energy and watch your world accelerate.
Let's keep this conversation going.
Still have questions? Contact us, we’re happy to help!