Conference rooms
Spaces conference rooms are made for bigger moments—hosting everything from leadership briefings and multi-team strategy days to external presentations, client roundtables, and press events. Whether it’s internal alignment or outward-facing impact, our rooms offer the scale, tech, and professionalism to bring your agenda to life.
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Spacious layouts for larger groups
Built to host big ideas—ideal for mid-size teams to full-company sessions.
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Tech that connects everyone
Screens, cameras, audio systems, and hybrid-ready tools included.
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On-site support teams
Staffed locally to manage logistics and assist during sessions.
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Catering available
Keep your team energised with refreshments, lunch, or all-day service.
Conference rooms that fit your agenda
Professional rooms for structured presentations, formal discussions, and collaborative sessions. Ideal for hosting external guests or running team-wide strategy days.
Briefing room
1–10 people
Best for structured updates, small group presentations, or short planning sessions.
Session space
10–20 people
Ideal for project kickoffs, business reviews, or client strategy meetings.
Enterprise forum
20+ people
Built for stakeholder presentations, investor meetings, or press events.
Large-format, high-functioning spaces
Bring people together in rooms that support big thinking, clear alignment, and productive collaboration. Whether you're holding a quarterly review or an international planning session, our conference rooms scale to fit your format and your goals.
Available configurations include:
- Board-style tables for strategic conversations
- U-shaped or classroom setups for training and presentations
- Theatre-style layouts for larger groups or guest speakers
Our teams can help tailor each space to the purpose and energy of your session.
Presentation-ready, every time
Stay focused on what matters most. Every conference room is equipped with seamless, high-performing technology—designed to connect teams, present clearly, and power hybrid collaboration without delay or disruption.
Conference room tech includes:
- High-speed Wi-Fi with secure connections
- Large presentation screens, cameras, and speakerphones
- Plug-and-play AV and wireless sharing options
- Integrated video conferencing systems for hybrid meetings
All equipment is tested and ready before you arrive—so you can start strong and stay in control.
Support that scales with you
Every session is different—and our support flexes to fit. From guest coordination to in-room tech assistance, our local teams help things run smoothly from start to finish.
You can expect:
- A warm welcome for your guests and team
- Room and tech set-up ahead of time
- Real-time assistance with layout, access, or equipment
- Dedicated contacts for larger or recurring sessions
It’s like having your own behind-the-scenes crew—quiet, capable, and always ready.
Hospitality that powers productivity
Keep energy levels high and conversations flowing with hospitality options that match your schedule. Whether it’s early coffee, a midday lunch, or all-day service—we’ll help you create an experience that feels smooth and professional.
Available options:
- Barista-made coffee and tea service
- Healthy breakfast or snack selections
- Buffet or plated lunches for longer sessions
- Dietary needs handled with care and clarity
Everything is coordinated in-house, so you can focus on hosting—not logistics.
Global locations with consistent quality
From regional all-hands meetings to international off-sites, your conference room experience stays consistent across every Spaces location. With over 4,000 worldwide, your team can meet with confidence—anywhere, anytime.
Ideal for:
- Press, corporate and industry events
- National or regional leadership summits
- Multi-office team planning sessions
- Cross-border collaboration and product launches
Every room delivers the same standard of design, tech, and support—whether you’re in London, Tokyo, or Cape Town.
Book in minutes, adjust as you go
Conference rooms should be easy to reserve and effortless to manage. With Spaces, you can book instantly online, see real-time availability, and adapt plans as needed—with no surprises or delays.
Booking tools include:
- Instant online booking with hourly or daily rates
- Clear availability and flexible options
- Support from local staff if plans change
- One account, multiple locations, simple coordination
Whether you're planning months out or finalising last minute—we make booking feel seamless.
Frequently asked questions about conference rooms
What’s included with a conference room booking?
What’s included with a conference room booking?
Every Spaces conference room is fully equipped for professional presentations, hybrid collaboration, and high-capacity events. Your booking includes:
- Large screens or projection setup
- Video and audio conferencing tools
- Fast, reliable Wi-Fi
- Whiteboards or digital displays
- Furniture set up to your specifications
- On-site support team to assist before and during your event
If you require custom AV or specialised equipment, let us know at least 24 hours in advance—we’ll handle the rest.
Are additional services available for my conference booking?
Are additional services available for my conference booking?
Yes. We offer a range of extras to support your event. These can be arranged with your location team and include:
- Barista coffee and tea service
- Full catering for breaks or lunch
- Additional admin or concierge support
- Extra breakout rooms or private offices nearby
Please confirm your needs with your local Spaces team at least 24 hours in advance.
How do I book a conference room?
How do I book a conference room?
As conference spaces often have specific requirements regarding configuration, schedule and a large number of attendees, we recommend contacting our team to discuss your requirements and preferred location.
Alternatively, you can log into your Spaces account, select 'Book a meeting room' and follow the on-page instructions for location selection, date and time, and number of attendees. You can then reach out to your center team to discuss specific setup requirements.
Can I customise the room layout or seating?
Can I customise the room layout or seating?
Yes. Whether you need theatre-style rows, classroom tables, U-shape, or something bespoke, we’ll configure your conference room to match your session format. Just let us know your preferred layout during booking or in advance.
Will someone be there to support my team and guests?
Will someone be there to support my team and guests?
Absolutely. All Spaces centers have a front-of-house team who can your guests on arrival and ensure your room is set up as requested. On-site support is also available throughout your booking — for any tech, catering, or room adjustments.
Is catering available for conferences?
Is catering available for conferences?
Yes, we can arrange everything from coffee breaks and pastries to fully catered lunches. Add refreshments during booking, or let our team know your catering needs at least 24 hours in advance. For larger events, we may require a longer advance notice period.
What if my conference runs longer than expected?
What if my conference runs longer than expected?
If there’s no booking after yours, you can extend your use of the space. Our team can update the time and fee accordingly.
To avoid timing issues:
- Book extra time upfront if your agenda may overrun
- Alert the team in advance so we can make backup arrangements
- Move to a lounge or breakout area if needed post-event
What’s your cancellation policy for conference rooms?
What’s your cancellation policy for conference rooms?
You can cancel free of charge:
- Within 2 hours of booking
- 20+ working days before the event
Otherwise, cancellation fees may apply:
- Full fee for cancellations within 4 days
- For events with 11–20 guests: full fee with under 9 days’ notice
- For events with 21+ guests: full fee with under 19 days’ notice
What’s the maximum capacity of your conference rooms?
What’s the maximum capacity of your conference rooms?
Capacity varies by location and room configuration. Most Spaces conference rooms accommodate 12 to 50 attendees, with larger event spaces available on request. Let us know your headcount and we’ll match you with the right venue.
Can I brand the space for my event?
Can I brand the space for my event?
In many locations, yes. From branded signage to welcome screens, we can help incorporate your company identity. Let our team know in advance and we’ll discuss what’s possible based on the venue.
Can I book a conference room for a full day?
Can I book a conference room for a full day?
Yes. Our conference rooms can be booked by the hour, half day, or full day. Discounts are applied automatically:
- Morning (9:00–13:00): 20% off
- Afternoon (13:00–17:00): 20% off
- Full day (9:00–17:00): 30% off
Exact timings may vary by location.
Can I host a conference outside regular office hours?
Can I host a conference outside regular office hours?
In many Spaces locations, yes. Evening and weekend bookings are available to registered members, depending on availability. Please contact us or log in to check.
Can I book a multi-day conference?
Can I book a multi-day conference?
Yes. For multi-day conferences, we recommend booking through our center teams or advisors to ensure continuity of space and setup. We’ll help secure the same room or space and assist with ongoing logistics.
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